TRADE

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Dear Valuable Industry Partners,

Greetings from Cultural Capital of South India.

The Department of Transfusion Medicine, Madras Medical College- Chennai extends warm and cordial invitation to attend the 12th Annual National Conference of the Indian Society of Transfusion Medicine- “TRANSMEDCON 2024”.

Venue: Hotel Kaldan Samudhra, Mahabalipuram T.N.

Date: 26th to 29th September 2024

Theme: Discuss Debate Deliberate

The Organising Committee of TRANSMEDCON-2024 is delighted in bringing together leading experts, researchers, and professionals across the country to Discuss Debate & Deliberate on the latest developments, challenges, and advancements in the field of Transfusion Medicine. This conference serves as a pivotal platform for sharing knowledge, fostering collaboration, and showcasing innovations. The conference will give attendees the tools to put ideas into practice and strategies to make positive changes for the benefit of patients and teams.

Your continuous support with your presence and expertise that you bring forth, remains our driving force to make TRANSMEDCON, a meaningful platform for both attendees and our trade partners.

Participating in TRANSMEDCON 2024 as an exhibitor/sponsor will provide with the opportunity to:

  • Showcase your latest transfusion medicine products, technologies, and innovations to a highly targeted audience.
  • Network with key decision-makers, industry experts, and potential collaborators in the healthcare
  • Gain valuable insights into emerging trends, challenges, and opportunities in the transfusion industry.
  • Enhance brand visibility and recognition among a diverse audience of professionals and stakeholders.
  • As a participant, access to prime exhibition space, branding opportunities, and other benefits tailored to meet your specific marketing objectives.

Your sponsorship provides more ways to reach and engage with audiences than ever before. Present your innovations live at “TRANSMEDCON 2024” Chennai.

For queries or trade brochure: drop a mail to transmedconchennai2024@gmail.com

Yours Sincerely.

Dr. B. Latha

Organizing Secretary
TRANSMEDCON 2024

Dr. S. Subash

Organizing Chairperson
TRANSMEDCON 2024

ABOUT ISTM

Indian Society of Transfusion Medicine (ISTM) will serve as a platform for scientific discussions, exchanges, deliberations, exchange of ideas, teaching and training with regards to Transfusion Medicine pertaining to Indian context. The society will also coordinate with internationally recognized organizations in this field to improve the scientific environment in the field. The society was conceived as a dream in Bhopal and through untiring efforts of the revered members is now the biggest platform of the transfusion fraternity of the country. With the ever increasing membership of over 1500 members, this society has transformed the blood transfusion services of the country into a one big family

WHO SHOULD PARTICIPATE?

  • National & Multinational companies offering products and services in the field of Blood Transfusion Medicine
  • Laboratory Equipment
  • Diagnostic Equipment
  • Pharmaceuticals
  • Blood Bank
  • Lab Data Systems & Documentation
  • Clinical Trail Sites
  • Quality Assurance & Quality Control
  • Research & Development
  • Publishers
  • Transfusion Medicine

WHY ASSOCIATE WITH TRANSMEDCON 2024?

EXHIBIT STAND TARIFF

Completely built octonorm stall(s) will be provided. Stall(s) are available for booking in sizes of 9 sq.mtrs. and also in multiple of 9 sq.mtrs.

Corner Stall 3 mtr. Width x 3 mtr. Depth @ Rs. 10,00,000/- + 18% GST

Standard Stall 3 mtr. Width x 3 mtr. Depth @ Rs. 7,00,000/- + 18% GST

One Table Space @ Rs. 1,50,000/- + 18% GST

Space is sold on a first come first serve basis. Book early for preferred location. Allocation of stall will be done only on receipt of full payment.

Stall Tariff Inclusion9 square meter stall
(multiple stalls can also be booked)
Fascia NameYes
Table / Counter 1
Chair 2
Spot Light 3
5 / 15 Ampere Power Plug 1
Carpet inside stall Yes
Exhibitor Badge2 staff (entitled for lunches and dinner)


Please Note:

  • 18% GST is charged on the total invoice amount, as per Government norms.
  • No benefits other than table space is given to exhibitor opting for table space.

SPONSORSHIP OPPORTUNITIES

BENEFITS:

  • Two stalls of 9 sq. mtrs. each - Total Area - 18 sq. mtrs. (Build stall / Bare space)
  • 5 Nos. Complimentary Conference registrations
  • Back Cover color - Complimentary Advertisement in Souvenir cum Book of Proceedings 'ii Company literature in Conference Kit distributed to all participants (literature to be provided by the company)
  • Sponsor Logo on Conference website homepage
  • Sponsor Logo in Thank You Sponsor Panels and Conference Backdrop Sponsor Logo on visitor promotion emails/teasers
  • Sponsor Logo on pre-event marketing emails
  • 3 Nos. Exclusive Standees at the venue (company to bring their own promotional standees)
  • Display of logo /movie between the sessions and tea break (Movie and logo to be provided by the sponsor

Note: All designs have to be approved by the OC.

BENEFITS :

  • Two stalls of 9 sq. mtrs. each - Total Area - 18 sq. mtrs. (Build stall/Bare space)
  • 3 Nos. Complimentary Conference registrations
  • Double Spread color - Complimentary Advertisement in Souvenir cum Book of Proceedings
  • Company literature in Conference Kit distributed to all participants (literature to be provided by the company) Sponsor Logo on Conference website homepage
  • Sponsor Logo in Thank You Sponsor Panels and Conference Backdrop Sponsor Logo on visitor promotion emails/teasers
  • Sponsor Logo on pre-event marketing emails
  • 2 Nos. Exclusive Standees at the venue (company to bring their own promotional standees)

Note: All designs have to be approved by the OC.

BENEFITS :

  • Two stalls of 6 sq. mtrs. each - Total Area - 12 Sq. mtrs. (Build stall/Bare space)
  • 2 Nos. Complimentary Conference registrations
  • Back Cover Inside Page color - Complimentary Advertisement in Souvenir cum Book of Proceedings
  • Company literature in Conference Kit distributed to all participants (literature to be provided by the company) Sponsor Logo on Conference website homepage
  • Sponsor Logo in Thank You Sponsor Panels and Conference Backdrop
  • Sponsor Logo on visitor promotion emails/teasers Sponsor Logo on pre-event marketing emails
  • 1 Nos. Exclusive Standee at the venue (company to bring their own promotional standee)

Note: All designs have to be approved by the OC.

BENEFITS :

  • One stall of 9 sq. mtrs. (Build stall)
  • 2 Nos. Complimentary Conference registrations
  • Single Page Inside B&W - Complimentary Advertisement in Souvenir cum Book of Proceedings Sponsor Logo on Conference website homepage
  • Sponsor Logo in Thank You Sponsor Panels and Conference Backdrop Sponsor Logo on visitor promotion emails/teasers
  • Sponsor Logo on pre-event marketing emails
  • Exclusive Standees at the dinner venue (company to bring their own promotional standees)

Note: All designs have to be approved by the OC.

BENEFITS :

  • Dates will be confirmed on a first come first serve basis
  • Permission to put branding at the Lunch area at certain locations which should not obstruct any kind of visibility and movement in the area.
  • Tent cards on the table with company logo (Printing of cards by Sponsor Company in conference theme). 2 Nos. special banners of (16ft x10ft) within the Dining area thanking the company.

Note: All designs have to be approved by the OC.

BENEFITS :

  • Will be allowed to put branding on the coffee counter.
  • The Tea/Coffee counters can be branded with the sponsor company exclusivity branding- approved by OC. Tea/Coffee with cookies should be served round the clock (9.00 am to 6.00 pm) by the company.
  • Allowed to do branding on coffee cups & 2 or more counters will be provided.
  • Water stations at key locations will be installed by the company, and flex banners (4ftx7ft) per station will be allowed for company advertisement.
  • Allow to put branding on the Mineral Water bottles. (Actual cost borne by the company) Note: All designs have to be approved by the OC.

BENEFITS :

  • One stall of 9 sq. mtrs. (Build stall)
  • 2 Nos. Complimentary Conference registrations
  • Single Page Inside B&W - Complimentary Advertisement in Souvenir cum Book of Proceedings Sponsor Logo on Conference website homepage
  • Sponsor Logo in Thank You Sponsor Panels and Conference Backdrop Sponsor Logo on visitor promotion emails/teasers
  • Sponsor Logo on pre-event marketing emails
  • Company name embossed on the Conference Kit (inside opening flap)

BENEFITS :

  • One stall of 6 sq. mtrs. (Build stall) & Registration area branding 2 Nos. Complimentary Conference registrations
  • Half Page Inside B&W - Complimentary Advertisement in Souvenir cum Book of Proceedings Sponsor Logo on Conference website homepage
  • Sponsor Logo in Thank You Sponsor Panels and Conference Backdrop Sponsor Logo on visitor promotion emails/teasers
  • Sponsor Logo on pre-event marketing emails Company Logo on Lanyard and Badge

BENEFITS :

  • This is a prime opportunity for sponsorship, covering Audio-Visual equipment for all the halls during Conference days.
  • The Sponsorwill be provided brand visibility bottom strip on the projection screens in the registration area/lounges/dining area and outside the halls.
  • The sponsors Logo will be displayed on the Plasma/LED TVs, which will be used for live projection. Logo on the welcome gate of Preview Room.

BENEFITS :

  • Adequate advertisement of the sponsor on the scientific booklet on the back cover.

BENEFITS :

  • 1 Nos. company Logo on the home page with conference premium sponsored.

BENEFITS :

  • One stall of 6 sq. mtrs. (Build stall)
  • 1 Nos. Complimentary Conference registrations Sponsor Logo on Conference website homepage
  • Sponsor Logo in Thank You Sponsor Panels and Conference Backdrop Sponsor Logo on visitor promotion emails/teasers
  • Sponsor Logo on pre-event marketing emails
  • Logo on Pen Drive, distributed among delegates and hosted delegates

BENEFITS :

  • The company is invited to sponsor the notepads and pens that will be included in the conference bags for the registrants at the conference
  • The expected number is 1500 which consist of conference branding along with the sponsor company logo.

BENEFITS :

  • Ground transfer inside the venue - Golf Cart/e-rickshaw
  • Branding on buses, cars, and golf carts
  • Logo on conference website Sponsor’s Page Logo on Sponsor Panel

BENEFITS :

  • Company’s logo on the Arch
  • Logo on Conference Website Sponsor’s Page

Additional Opportunities (Hall Branding/Seat Branding)


Hall A (Capacity 900 Delegates) 10 Lacs + GST


Hall B (Capacity 400 Delegates) 7 Lacs + GST


Hall C (Capacity 400 Delegates) 7 Lacs + GST


SOUVENIR CUM BOOK OF PROCEEDINGS ADVERTISEMENT

  • Full Page color Inside Page – Rs. 1,00,000/-
  • Half Page color Inside Page – Rs. 75,000/-
  • Full Page B&W Inside Page – Rs. 65,000/-
  • Half Page B&W Inside Page – Rs. 45,000/-

Note: Designing of advertisement will be the company’s responsibility.

PAYMENT TERMS

Payments can be made through Demand Draft (DD) and BankTransfer

Demand Draft to be prepared in the name ofTRANSMEDCON 2024” payable at “Chennai” DD to be sent to the Secretariat address:

BANK DETAILS

PAYMENT DETAILS FOR BANKTRANSFER
Bank Name Account Name IFSC Code
xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx
Account Number Account Type MICR Code
xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx
Branchxxxxxxxxxxx

GST or any Govt. Taxes applicable as per government norms to be paid by company 50% of the amount to be paid at the time of booking is mandatory

Remaining 50% of the amount to be paid by 30th July 2024

Stall will be confirmed only after 100% payment is received in the conference account

CANCELLATIONS

Full refund, if cancelled before 90 days ofthe Conference. No refund request will be entertained if received on or less than 90 days remaining for the commencement of the conference. All cancellation should be made in writing and sent to TRANSMEDCON 2024 Secretariat via Email to: trade@transmedconchennai2024.com

FEES FOR ADDITIONAL BADGES

1. Exhibitor (full meeting) Rs. 16,500 (3 days) Entitlements:

  • Admission to exhibit Hall and hospitality (daily lunches and tea /Excluding Dinner)
  • Entry is restricted to the exhibition hall, and not permitted to attend scientific sessions

2. Exhibitor (per day) Rs.5,500 Entitlements:

  • Admission to exhibit Hall and hospitality (daily lunches and tea /Excluding Dinner)
  • Entry is restricted to the exhibition hall, and not permitted to attend scientific sessions
  • Badges are required for admission into the Conference Arena. Each exhibitor is allotted complimentary badges based on booth size. Please refer to the Application for Booth Space for complimentary badge allowances.

Note: The above fees apply only to those companies exhibiting at TRANSMEDCON 2024

ALLOCATION OF EXHIBITION SPACE

Allocation of stalls in both the Sponsored and Premier Trade categories will be made by the Organizing Committee, TRANSMEDCON 2024 on a ‘first come, first served’ basis. Allocation will be done only on receipt of full payment. Each company may provide a list of 3 choices of location in order of preference.

TERMS & CONDITIONS

  • Whilst every attempt will be made to ensure that all aspects of exhibition and sponsorship mentioned will take place as announced, the Organizing Committee reserves the right to make changes if the situation requires.
  • The Organizing Committee reserves the right of final decision regarding the allocation of exhibition booths.
  • The Organizing Committee is not responsible for personal accidents and damage to the private property of exhibitors. Therefore, exhibitors may wish to make their own arrangements with respect to personal insurance.
  • Acceptance of sponsorship applications will be at the sole discretion of the Organizing Committee. The Organizing Committee reserves the right to decline applications based on any association, direct or indirect, that does not up hold the objectives of the Conference without assigning any reason whatsoever.
  • Organizing Committee will not be responsible for bank handling fees. Hence, please add bank charges as applicable.
  • Please send the copy of the remittance to the Conference Secretariat. The balance of the sponsorship amount is to be paid on or before 15th September, 2024
  • Any theft, loss or damage claims or disputes relating to the Sponsorship package or the Conference will be governed by the Indian Law and Courts of Chennai, Tamil Nadu jurisdiction only. However, in the event of dispute, both parties agree to arbitration before approaching any court of law.
  • All taxes & levies are extra as per govt. rules.

DISCLAIMER

  • While every attempt will be made to ensure that all aspects ofthe exhibition mentioned will take place as announced, the organizing committee has the right to make changes if the situation demands.
  • The organizers reserve the right of final decision regarding the allocation of exhibition stalls.
  • Organizers are not responsible for anytheft personal accidents or damage to the private property of exhibitors. Therefore, exhibitors may wish to make their own arrangements with respect to insurance of property and personnel.

Contact Us

CONFERENCE SECRETARIAT

Dr. B. Latha
Organizing Secretary

Dr. S. Subash
Organizing Chairperson

transmedconchennai2024@gmail.com

Tower 2, Ground Floor, 204 A,
Department of Transfusion Medicine Madras Medical College, Rajiv Gandhi Government General Hospital, (Opp. to Central Railway Station)
Chennai - 600 003, Tamil Nadu

FOR ANY CONFERENCE RELATED QUERIES

Please Contact :

VENUE

Kaldan Samudhra Palace
Mahabalipuram, Tamil Nadu.

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